Why Should You Provide Chat Transcripts For Customer Service?

The customer service team can utilise the transcript to learn how to ask questions and train other members of the support team to increase productivity.

<h2>Why Should You Provide Chat Transcripts For Customer Service?

"The customer service team can utilise the transcript to learn how to ask questions and train other members of the support team to increase productivity. You give clients a means to contact you right when they have a query or a problem they can't address via live chat."

Live Chat Support breaks interactions down into smaller segments and allows support agents to guide customers through the process by asking the right questions in the right order. For example, if your business receives questions about features and uses cases, you can use an existing chat transcript to provide an immediate response and resolve customer requests within minutes. Live Chat Support speeds up the process by enabling the natural conversation style of a qualified support agent to ask the right questions at the right time and provide the customer with what they need. With live chat support in combination with real-time conversations and the ability to share links, gather information, and save full transcripts for later references, it is an ideal service tool for customers who need immediate help. The right live chat support software allows you to combine chat support in real-time with self-service options and email contact points, allowing for many different support experiences depending on the customer’s preferences and the capabilities of the support team. Chat Transcripts Businesses can use live chat support to create a better customer experience by engaging in real-time conversations. With live chats, agents can nudge customers into a purchase or answer a question that prevents them from clicking on something they can do on the phone. Tools such as chat transcription and surveys are useful to provide outstanding customer service via live chat. Lets discussion in details how chat transcripts is important for customer service.

  1. Another advantage of chat logs is that they serve as proof of the conversation to the customer and provide them with security. The entire chat history is stored for live chats in addition to ease of use. If your sales representative wants to better understand customer’s needs, he can access the chat history to make a better price offer. Another obvious advantage is that chat logs ensure that the customer has easy access to the details provided by the agent during the exchange. Customers who do not want their chat transcript can simply ignore the search for a chat transcript button and end the chat. Some tools, such as NinjaChat, keep a conversation log so visitors can come back and check previous messages, but some customers prefer chat logs sent to them by email.

  2. The optimal response time for online live chat interactions should be less than a minute and customers should leave your site if they wait more than 2 minutes for a response. On the phone, agents can only talk to one customer at a time, but when they chat, they can make multiple calls at the same time, which can affect a customer's level of service. Whether you have an in-house team of live chat agents or opt for outsourcing, the above scripts have proven to be very effective when it comes to making a good impression on your customers. As with preparing good food, you need recipes, but you also need well-structured customer service chat scripts to provide first-class customer service. Creating customer chat scripts are phrases that convey certain situations that your support team needs to come up with to respond quickly, maintain tone and language and provide a consistent brand experience.

  3. You can also use these scripts to train new live chat agents and test them live to ensure that your customers have the best customer experience. Practice live chat scripts for customer service phrases while you're in the role, so the scripts can be tested to see how good they sound from a customer's perspective. For example, affirmative words and phrases are used in customer service's live chat scripts and phrase templates to make the customer happy. Positive phrases for customer service can be used in direct chat conversations so that the right representative can provide the right information without having to wait a long time. Some chat services allow you to customize your chat window by adding profile information about your agent. Chat Transcripts

  4. If ensuring high-quality customer service is important to your business, you should consider monitoring the interactions of chat agents with customers. You want satisfied customers who are not only satisfied with your company's service but also with the friendliness and courtesy of the agents with whom they chat. If you have a serious approach to customer service and the way we provide the support you don't want your chat support line to go unattended or miss live chats.

  5. Live chat on the phone enables a closer connection between agent and customer and allows customers to explain problems, ask questions and get immediate answers. It's the small details, like the correct live chat etiquette, that make the difference between good customer service and a great customer experience. If your chat agent does not help a customer with a problem, he can be helpful by relaying the conversation to someone who knows or researches the answer. Due to the high volume and low tolerance for waiting times, the live chat enables agents to support multiple customers at the same time, which is great for service departments handling a high volume of simple support requests.


Your customer can refer to specific details or instructions provided by the support staff at any time, which decreases the number of queries from the same user and improves efficiency. Users are more likely to offer you with their email address if you have chat transcripts. This opens the door to email marketing, customized audiences, and other possibilities.

Go to the next level with 500apps logo

Get all 37 apps at $14.99 - Join the SaaS Revolution - 500apps, $14.99/user flat pricing, 24/5 Support (Phone/Chat/Email/Onboarding)

light bg
What our customers say

I chose 500apps because of their value and incredible superior customer service. They really care about small-to-medium sized organizations like ours, whether you're very CRM experienced or lightly so. Every business needs a CRM these days. Compared to HubSpot or Fusion Marketing, they really present a better value and are quite robust yet simple to use. Very pleased!

I love 500apps. It's a perfect solution for startups. The price is right and the system does all I need it to. I had a small issue and called the customer service line. I was really impressed being able to speak with the team all the way from Australia. They resolved my issue immediately and were very nice to deal with. I highly recommend this solution. 500apps is excellent for startups who can't afford the high prices of alternative solutions out there.

500apps is a pretty compressive system for a good price. Plenty of integrations. Sales, marketing and help desk automation. I love that it integrates with IMAP and the chrome widget is brilliant for pulling in LinkedIn data. I've found the customer service incredibly responsive. These guys really care about their reputation.

Get Started with 500apps Today

Ninjachat is a part of 500apps Infinity Suite

Please enter a valid email address